Frequently Asked Questions
- How do I obtain a permission number for courses requiring special permission?
- Where can I find all of the various credit limits that apply to JD students?
- Why did I get the error message "Requisites Not Met" when I attempted to register for a course that was not full during the registration appointment period?
- What error messages might I receive when trying to register for courses?
- How do I obtain a permission number for a closed course?
- How do I withdraw from or drop a course after open enrollment ends?
- How do I register for an Externship?
- How do I register for journal credits?
- How do I register for TA training?
- Why is there an ADV hold on my account?
- How do I register for non-law courses offered by other schools at the University of Pittsburgh?
- How do I register for courses outside the University (cross-registration or PCHE)?
- What does auditing a course mean and how do I register for it?
- Can I opt to take a course pass/fail?
- Where do I go for help if I'm having trouble with PeopleSoft?
- What are activities for credit?
- How do I terminate enrollment for all classes?
- What is the procedure for obtaining credit for courses that will be completed over the summer at another Law School?
- What is the waitlist feature on PeopleSoft and how do I use it?
Joint Degree Students
- What is a Joint Degree Update form and why do I need to complete one every semester?
- I am a joint degree student who is, or will be registered primary in my GRAD career this semester. How do I register for a Law course(including externships and journal credits)?
- I am a joint degree student who is, or will be registered primary in my LAW career this semester. How do I register for a graduate course at my other school?
- Under what circumstances can I reschedule an exam?
- How will I be accessing my take-home exams?
- Can I access my take-home exam over the weekend?
- Do I need to be connected to the Internet during the entire time that I work on my exam?
- Am I restricted in any way when writing a take-home exam downloaded from ExamSoft?
- Can I print out a copy of the exam questions and of my answer?
- Where can I find the video tutorials on using ExamSoft?
- How do I contact the Registrar's Office?
- Where can I find my PeopleSoft ID?
- How do I check my class attendance?
- What is an Advisement Report and how do I obtain one?
Verification of Enrollment
- What are the procedures for verifying enrollment for health insurance, job opportunities, etc.?
- How do I request a Letter of Good Standing?
Transcripts and Diplomas
- Where do I request a copy of my official/unofficial transcript?
- Can I have my official/unofficial transcript sent to me via email?
- Can the Registrar's Office release a transcript from another school?
- How do I order a large diploma?
Registering for Classes
How do I obtain a permission number for courses requiring special permission?
If you need a permission number for a course that requires special permission, you can request one by sending an email to firstname.lastname@example.org. Please make sure to include the catalog and course numbers as well as your PeopleSoft number in your request. The permission number will be emailed to you.
Where can I find all of the various credit limits that apply to JD students?
Here are links to the descriptions on the Law School’s web site of the various credit limits that apply to JD students:
18-credit cap per semester (scroll down to “Credit Limits”)
4-credit cap on activities for credit (e.g., moot court and journal)
4-credit cap on externships (with the exception of the DC semester)
Please note that these are generally caps on the number of credits that can be counted toward the JD degree. Even if a course cannot count toward the JD degree, it will still appear on your transcript if it was taken at or through the University of Pittsburgh.
Why did I get the error message "Requisites Not Met" when I attempted to register for a course that was not full during the registration appointment period?
This can occur for two reasons:
- Enrollment priorities may restrict registration into certain courses during the enrollment appointment period. During the registration appointment period (the first two weeks of registration), eligible second- and third-year students can register for courses according to defined priorities on each course. Third-year students can register for limited enrollment courses (3L priority) and general enrollment courses. Second-year students can register for core courses (2L priority) and general enrollment courses. If you attempt to register for a course that has a priority assigned to it during the appointment period for which you are not eligible, you will receive an error message indicating that requisites are not met. That means you have to wait until the priority is lifted when open enrollment begins to attempt to register for the course. Priorities for individual courses can be found in the course description on the Law School web pages.
- If you are eligible to register for the course based on the priorities defined for it and you get the error message, the course may have a hard-coded prerequisite attached to it and you have not taken the prerequisite in a previous or the current term. Please check the course description on the Law School web pages for defined course prerequisites.
What error messages might I receive when trying to register for courses?
Depending on how the course is set up, other factors can affect registration into a course that otherwise has openings. If you are trying to register for a course that will cause a time conflict with another course, you will get a “Time Conflict” error message. If the course requires departmental consent, you will get a “Departmental Consent Required” error message. If you are trying to register for the MSL offering of the course, you will get an “Out Of Career” error message. If a course has a hard-coded prerequisite attached to it, and you have not taken the prerequisite previously or in the current term, you will get a “Requisite Not Met” error message. Class permission is required to enroll in any course that requires departmental consent, or that is outside a student’s career of study. Please refer to the FAQ for instructions for obtaining permission numbers. Permission numbers will not be issued to students to register for a course that has a Time Conflict with another course.
How do I obtain a permission number for a closed course?
As described on the Registration Services web page, students who are attempting to register for a course that is full should not contact faculty members for permission to register for the course. In order to register for classes that are full, you must request permission from the Law School Registrar’s Office, as described below. If permission is granted, you will be issued a Permission Number via return email, which you will enter when you add the course.
As a first step in attempting to enroll in a class that is currently full, please monitor PeopleSoft and continue to attempt to add the course if an opening becomes available. Only if you are unable to add the course by noon on the next to the last day of the open enrollment period, because it continues to remain full, should you then contact the Registrar’s Office.
To request a permission number for a course that remains full at noon on the next to the last day of open enrollment, please email the Registrar's Office at email@example.com. In the email, please include your PeopleSoft ID, course title and 4-digit catalog number. Requests for permission numbers are issued in the order that requests are received. Students should not contact faculty directly requesting permission numbers
How do I withdraw from or drop a course after open enrollment ends?
After open enrollment ends, you may only withdraw from or drop a course with the permission of the Associate Dean for Academic Affairs. To obtain permission, please send an email to the Associate Dean with a copy to firstname.lastname@example.org. In your email, please explain the circumstances surrounding your request, as permission to drop (as opposed to taking a monitored withdrawal from) a course is granted only in the presence of special circumstances. If a request for a monitored withdrawal is approved, the University charges no fee for processing the request. If special circumstances exist and a request to drop a class is approved, then the University will charge a late add/drop fee.
How do I register for an Externship?
With the exception of the Semester in D.C. Program, the maximum number of credits a student can earn for externships is 4. The credit maximum includes summer externship credits. Participation, or nonparticipation, in a clinic course or a practicum does NOT affect this limit on externship credits. Additionally, all credit hours may be earned with the same agency.
In order to receive credit for a summer externship, students must register for the course in the fall term immediately following the summer term in which they did the externship. Credits for summer externships are awarded in the fall term and DO NOT count toward the 18-credit maximum. Registration for summer externships must be done during the first week of class in the fall, during final add/drop. Adding the summer externship at that time ensures you have completed the work for the number of credits you are registering for and eliminates potential registration issues. In the case of joint degree students who are primary registered in their graduate career, externship and summer externship credits will be added to their graduate career registration. Any credit cap imposed by the primary school for that term will be in effect and the student will be responsible for any tuition charges resulting from the registration. Externship credits cannot be deferred to avoid additional tuition charges.
Registration for fall and spring externships takes place as part of the regular registration process for the term in which you are working in the externship and those credits DO count toward the 18-credit maximum.
All externships are departmental consent and require a permission number for registration. Students who are attempting to register for an externship, should send an email to email@example.com AFTER their externship has been approved. Please make sure to include the catalog and course numbers as well as your PeopleSoft number in your request. The permission number(s) will be emailed to you.
How do I register for journal credits?
The journal editors will submit a list of students each semester to the Registrar’s Office and the Registrar’s Office will register students for the course. Journal credits do count towards the 18-credit maximum per semester and are also subject to the cap on activities for credit. In the case of joint degree students who are primary registered in their graduate career, the journal credit will be added to their graduate career registration. Any credit cap imposed by the primary school for that term will be in effect and the student will be responsible for any tuition charges resulting from the registration. Journal credits cannot be deferred to avoid additional tuition charges; however, students may, with the journal’s permission, work on a journal without receiving academic credit.
How do I register for TA training?
Students who are TA’s will receive 1 credit per semester. Students cannot self register for the course. Faculty supervisors will submit a list of students at the beginning of each semester to the Registrar’s Office and the Registrar’s Office will then add the course to student registrations. TA training credits do count towards the 18-credit maximum per semester and students should take that into account when planning their schedules.
Why is there an ADV hold on my account?
ADV holds will be placed on all Joint Degree students. This requires students to contact the Law School Registrar's Office before they register for any term so their account can be properly flagged depending on which program is going to be primary for that term. It will ensure that they are registered and billed properly to avoid issues with loans or duplicate billing.
First-year students who have not submitted their official undergraduate transcript(with the degree posted on it) to the Law School as required by the ABA, will have ADV holds placed on their account until we receive the document.
Students who fail to meet with their faculty mentor and submit the signed form to the Registrar's Office will have ADV holds placed on their account until we receive the signed Mentoring Form.
Students who fail to attend the mandatory bar exam preparation session will have ADV holds placed on their account until such time as they meet with Rob Wible to receive the information conveyed at that session
How do I register for non-law courses offered by other schools at the University of Pittsburgh?
You can register for a course by completing the Permission to Register for Non-Law Elective form which can be found here: Permission to Register Non-Law.pdf. Once you have filled out the form, please bring it with a course description to the Registrar's Office so we can give it to the Associate Dean for Academic Affairs for final approval. You will also need to contact the department offering the course to obtain a permission number from them to register for the course.
How do I register for courses outside the University (cross-registration or PCHE)?
Full-time students are permitted to register for a course at a PCHE institution in the fall and spring terms. The course, earned grade, and units will appear on your Pitt transcript but will not be included in your Law GPA. Students who wish to cross-register must obtain the PCHE Form from the Law School Registrar's Office. To begin the process, you must first obtain an authorizing signature from the host institution allowing you to take the course before you submit the form to the Law School Registrar's Office. Once you have done that, submit the form to the Law Registrar's Office which will then give it to the Associate Dean for Academic Affairs for approval. The registration process takes a few weeks to complete and students should allow ample time for necessary approvals before the registration is processed. Additional information and a list of PCHE institutions can be found at this link: http://www.registrar.pitt.edu/cross_registration.html.
What does auditing a course mean and how do I register for it?
Information on auditing a course can be found here: /pp/auditing. You may register for a course audit during the open enrollment period. The open enrollment period begins two weeks after the registration appointments begin and runs through the end of the first week of class.
Can I opt to take a course pass/fail?
Students may elect to take a maximum of two upper level courses on an S/U (satisfactory/unsatisfactory) basis, and may not elect to take any course satisfying the legal profession graduation requirement on an S/U basis. First year courses cannot be taken on an S/U basis.
However, you should think hard before electing the S/U option. Most employers expect to see a letter grade for courses (outside of externships and other activities that are routinely graded pass/fail for all students). If you have something other than the letter grade that they expect (and will see on the transcripts of your peers), you will need to be able to convincingly explain your rationale for taking the course on a S/U basis to them. In deciding whether this option makes sense, you should first speak to your faculty mentor and seek their guidance. You should also touch base with the Professional Development Office for their advice and to gauge their reaction to your reasons for considering this step. They should be able to give you a sense of how an employer would react to your explanation. Finally, you should contact the Director of Academic Success and Bar Exam Services to determine whether the election to take a course S/U might have an adverse impact on your ability to sit for the bar examination.
Please be aware that a cumulative grade average will be the only criterion used for the purpose of determining class rank and honors, including Order of the Coif.
If you do choose to take the course on an S/U basis, the deadline for letting the Registrar's Office know is 30 days from the day on which the semester begins (including weekends and holidays). You do not need any specific approval from the Vice Dean to do so. If you wish to elect to have one or more of your courses graded on an S/U basis, please contact the Registrar's Office by emailing firstname.lastname@example.org.
Where do I go for help if I'm having trouble with PeopleSoft?
You can obtain technical assistance anytime by calling the University Technology Help Desk at 412-624-HELP . You can refer to the interactive demonstration (iDemo) video posted in My Pitt. To access that, Click Learn More just below the Student Center link on your portal home page. You can also come to the Law School Registrar’s Office during business hours or email the Law Registrar’s Office at email@example.com.
What are activities for credit?
Activities for credit include moot court competition and journal participation. A student may earn a maximum of four academic credits through participation in students activities approved for academic credit. A student may register for only one moot court per semester and may not receive credit for the same moot court activity in more than one semester. Externship credits and TA Training are not activities for credit.
How do I terminate enrollment for all classes?
If you plan on taking a leave of absence or are transferring out of the Law School, you should drop all of your classes through your my.pitt.edu account in PeopleSoft. Classes can be dropped without penalty through the end of the open enrollment (add/drop) period. You can also drop all of your courses by contacting the Student Appeals Office. Detailed information can be found here: http://www.cfo.pitt.edu/students/resignation.html. You must also complete a Change of Status form and return it to the Law School Registrar’s Office.
What is the procedure for obtaining credit for courses that will be completed over the summer at another Law School?
Any coursework taken at another law school over the summer will need to be approved by the Associate Dean for Academic Affairs. Once approval is granted for the coursework to count toward your law degree, you may register for the course(s) following the procedures of the sponsoring school. Once the coursework is completed, it is the responsibility of the student to assure that an official transcript from the other school is submitted to the Law School in a timely manner so the credits can be posted to your academic record. The course(s) will show as “Transfer Credits” only. A student must earn a passing grade as defined by the University Of Pittsburgh School Of Law. The actual letter grade will not figure in computing the student’s Law School average. Under no circumstances will a student be given permission to take a course elsewhere for credit for which a failing grade has been received in this school.
If the coursework is approved to fulfill any of the Law School graduation requirements, the Registrar’s Office will need an email or something in writing from the Dean’s Office authorizing the approval. Only Law courses taken at the University of Pittsburgh can be flagged on your degree progress report, and any transfer credits that will be used to fulfill a specific graduation requirement will not populate the specified requirement of the degree progress report, though the Registrar’s Office will have an internal record of the approval.
A total of six (6) credits may be taken in another law school’s summer program. The work completed in a summer program at another law school does not qualify as a full semester for purposes of satisfying the six-semester residency requirement for graduation.
What is the waitlist feature on PeopleSoft and how do I use it?
The waitlist feature in PeopleSoft is only available for certain undergraduate courses at the present time. While you may be able to select the waitlist function, you will not be able to use it. No further decision has been made on when or how this functionality will be implemented for other careers beyond undergraduate, at this time.
Joint Degree Students
What is a Joint Degree Update form and why do I need to complete one every semester?
The Joint Degree Update form assists the Law School in accurately tracking student’s plan of study and for such things as registration status, registration appointment assignments, anticipated graduation date, and distribution lists. Joint degree students must complete the form every semester or an ADV hold will be placed on their account. The ADV hold will not permit the student to register for courses and will be lifted only after we have received the completed form. Students enrolled in joint degree programs will receive an email from the Law Registrar with the form attached to it for completion. You can also download the form here. If you do not complete the form and return it to the Registrar’s Office by the deadline indicated in the email, we cannot update your records accurately. Subsequently, your registration appointment time may be negatively affected or, you may not receive an appointment time for the appropriate career which means you could have to wait until the open enrollment period begins to register for courses. Failure to submit the form could also affect your graduation date in PeopleSoft, which may have an impact on financial aid or, your name being excluded from the correct email distribution list for the Law School.
I am a joint degree student who is, or will be registered primary in my GRAD career this semester. How do I register for a Law course (including externships and journal credits)?
As a joint degree student, you can register for Law courses when you are registered primary in your GRAD career. Because LAW is its own career, PeopleSoft won’t allow registration in courses across careers without the requisite permission number from the other school offering the course. To request a permission number, you will need to email the Registrar's Office at firstname.lastname@example.org . Please indicate that you are a joint degree student and include your PeopleSoft ID, course title and 4-digit catalog number.
At the appropriate time, the Registrar’s Office will issue the permission number via return email. Because of enrollment priorities, it may be necessary to wait until after open enrollment for the semester begins before the Registrar’s Office can issue the permission number. When registering for additional Law credits, you should check with your other school to verify whether they have a credit cap that would cause you to incur additional tuition charges. You are liable for any additional tuition resulting from the addition of any Law courses(including externships and journal credits) on your GRAD career registration, as tuition charges for a given semester are determined by where you are primary registered.
I am a joint degree student who is, or will be registered primary in my LAW career this semester. How do I register for a graduate course at my other school?
You will need to follow procedures set by your other school to obtain permission numbers from them to register for graduate courses when you are registered primary LAW in a given semester. There is no additional tuition charge when you register for graduate courses from your other school during a semester when you are registered primary LAW. Please be aware that the Law credit limits still do apply. Click here and scroll down to “Credit Limits” for additional information regarding the application of this limit to joint degree students.
Under what circumstances can I reschedule an exam?
You can reschedule an exam under the two following circumstances: 1) if you have two exams that are scheduled for the same time or 2) if you have three exams back to back. An example of this would be if you had an exam in the morning and afternoon on the same day and then had another exam in the morning the very next day. Take home exams are not included in this rule. If you have extenuating circumstances, you will need to contact the Associate Dean for Academic Affairs to make arrangements.
How will I be accessing my take-home exams?
For “traditional” take-home exams (i.e., those that you are permitted to work on for 24 hours or longer), you will access your exam through ExamSoft, using their web-based platform for accessing take-home exams. There is no special software needed to access and download take-home exams. Once downloaded, you will work on the exam in the word processing program on your own computer and then upload your answer once you have completed the exam.
Can I access my take-home exam over the weekend?
You may not access take-home exams over the weekend. Access is restricted due to the unavailability of IT assistance with downloading exams and uploading answers over the weekend.
Do I need to be connected to the Internet during the entire time that I work on my take-home exam?
You do not need to be connected to the Internet during the entire time that you are working on an exam. You only need to be connected to the Internet when you download the exam before you start working on it and when you upload your answer after you finish working on it.
If you encounter difficulties either downloading the exam or uploading your answer, please call the IT Department immediately at 412-624-5699 to seek help with your problem.
Am I restricted in any way when writing a take-home exam downloaded from ExamSoft?
No. For take-home exams downloaded using the ExamSoft platform, you will be working on your exam as you would a take-home exam that you picked up in hard copy from the Registrar’s Office. In other words, you will be using MS Word or another word processing program to type your answer. When you have completed your exam, you will upload your answer through ExamSoft.
Can I print out a copy of the exam questions and of my answer?
For take-home exams downloaded from ExamSoft, you will be able to print out a copy of your exam and of your answer.
Where can I find the video tutorials on using ExamSoft?
The video tutorials for ExamSoft can be found here.
How do I contact the Registrar's Office?
There are several ways to contact the Registrar’s Office. You can email the general address at email@example.com. You can contact the Registrar, Beth Liberatore, directly by calling 412-648-1409 or emailing firstname.lastname@example.org. You can also contact her assistant, Jaime Horensky, directly by calling 412-648-1407 or emailing Horensky@pitt.edu.
Where can I find my PeopleSoft ID?
You can find your PeopleSoft ID on my.pitt.edu in the Student Services Center.
How do I check my class attendance?
For the Law School's attendance policy--including a description of how to check your class attendance, please click here.
What is an Advisement Report and how do I obtain one?
The Advisement Report was developed primarily for students to self-monitor their progress toward graduation. Students can access the information anytime the PeopleSoft system is available.
Students should view and print their Advisement Report report at least once a semester, as well as prior to registration when you meet with your faculty mentor. To access the information, login to your my.pitt account and navigate to Self Service >Student Center >My Academics >View My Advisement Report to view and print your report. There are also several other options to open and create other reports on that screen. When reviewing the information, you may find things that you have questions about or that may appear to be a discrepancy. You should compare the information on your advisement report to the information on the Law School website for graduation requirements to determine what requirements you have met and what requirements you still need fulfill for graduation. Keep in mind that courses you are currently registered for will not show as satisfying a specific requirement until after you have completed the course. If, after you have reviewed and printed your report, you still have questions, contact the Law School Registrar’s Office and we would be happy to meet with you to discuss any questions you may have.
Joint degree students are also able to view and print their Advisement Report report too.
Verification of Enrollment
What are the procedures for verifying enrollment for health insurance, job opportunities, etc.?
You can stop by the Registrar’s office to request a letter verifying your enrollment for the semester. You can also submit a request to email@example.com. Please be sure to include the information for where you would like the letter to be sent or let us know if you will be picking up the letter. Bar forms are completed by the Dean’s Office and should be submitted to Sue Leroy. Verification of enrollment for loans or loan deferrals can only be completed by the University Registrar’s Office. The University form can be found here: http://www.registrar.pitt.edu/transcripts.html.
How do I request a Letter of Good Standing?
Letters of Good Standing can be requested by contacting Sue Leroy in the Dean’s Office either by email at firstname.lastname@example.org or by telephone at 412-648-1401.
Transcripts and Diplomas
Where do I request a copy of my official/unofficial transcript?
You must request a copy of your official/unofficial transcript from the University Registrar’s Office. You can do that by filling out the Transcript Request Form and submitting it to the University Registrar’s Office. The link for the form and additional information can be found here: http://www.registrar.pitt.edu/transcripts.html.
Can I have my official/unofficial transcript sent to me via email?
Currently, transcripts cannot be sent via email.
Can the Registrar's Office release a transcript from another school?
No. Federal regulations do not permit the Registrar’s office to release information from other schools even though it is part of your student file.
How do I order a large diploma?
The University issues one standard size diploma (8.5 x 11) to all graduating students. Law students can order a large diploma (12 x 16) at a cost of $50 per diploma. Students can also order additional standard size diplomas at a cost of $25. Large diplomas and additional standard size diplomas can be ordered by completing the Diploma Reorder Request form. The form can be found here: http://www.registrar.pitt.edu/graduation.html. If you have not yet graduated, please return the form along with a check or money order made payable to the University of Pittsburgh, to the Law School Registrar’s office. If you are a recent graduate, you should return the form directly to the University Registrar’s Office at the address noted on the Diploma Reorder Request form.